Company Secretary
K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices.
Our Singapore office, K&L Gates Straits Law LLC, is now seeking a Company Secretary. This role will deliver corporate secretarial services, build and maintain relationships with clients.
Essential Duties:
- Managing a portfolio of clients independently
- Delivery of corporate secretarial services, including but not limited to Company incorporations, registration of foreign branches and representative offices, preparation of resolutions and minutes of meetings of directors and shareholders
- Execute e-filings with ACRA and other authorities, including registration and discharge of charges, transfer of shares, change of directors, amendments to constitutions, etc.
- Manage and monitor filing deadlines and compliance requirements for clients, including AGMs and Annual Returns
- Maintain statutory and corporate records
- Liaison with clients, auditors, lawyers and Government agencies.
- Onboarding of new client; ongoing monitoring and conducting client due diligence checks
- Collaboration with other functions within the Firm and across offices in other countries to ensure excellent service delivery
- Actively assist in incorporating special corporate vehicles such as variable capital companies and companies limited by guarantee.
- Invoice Processing
Your Profile:
- Over 5 years of experience in a similar role within a professional services firm
- ICSA, CSIS or similar corporate secretarial qualifications are preferred
- Good interpersonal and strong oral and written communication skills and ability to communicate confidently and credibly
- Pro-active, self-motivated, responsible and able to work independently and multi-task
- Comfortable, experienced and enjoys working in a fast-paced legal environment
- Good understanding of Singapore Companies Act regulations
- Hands-on experience in electronic filing with ACRA
- Ability to work flexibly and collaboratively as part of a team
- Excellent stakeholder management skills, including confidence and ability to interact with senior level persons in a professional manner
- Good organisational, time management and prioritisation skills
- A passion for processes improvements and able to exercise good judgement in appropriate escalation of work matters
- Meticulous, and gives sound attention to thoroughness and accuracy in day-to-day work and taking pride in ensuring it is of the highest standard
- Skilled in using Microsoft Office, SharePoint and DocuSign; familiarity with Xero is an advantage
About The Firm
K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest US based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
For more information or to view other job opportunities, please go to our careers page.
Equal Employment Opportunity
K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an indigenous and/or culturally and linguistically diverse background.
If you are keen to take up the challenge and be part of the team, please submit your application with your CV to candy.ho@klgates.com.
